Administrative Assistant Floater - Health Services

Job Code: 43-6014 Salary: $31,241.60 - $55,078.40

Status: Full-Time, Non-Exempt Location: Health Services

Department: Administration Reports to: Assistant Health Director

Summary: We are looking for a master multi-tasker with excellent communication skills and an upbeat attitude. Candidates should be able to assist management and all visitors to the company by handling office tasks, providing polite and professional assistance via phone, mail, and e-mail, making reservations or travel arrangements, and generally being a helpful and positive presence in the workplace. Administrative assistants must be comfortable with computers, general office tasks, and excel at both verbal and written communication. Most importantly, administrative assistants should have a genuine desire to meet the needs of others.

Essential Duties And Responsibilities include the following:

• Apply good knowledge of office routines and procedures, as well as the knowledge of the organization and programs directed by the supervisor.
• Receive visitors to the office, helps if Administration is not available.
• Compose and prepare correspondence, draft replies to routine correspondence.
• Gather documentation from internal departments for personnel files and PAF’s,
• Compile RFP, Contracts and Amendments for submission in Adobe Sign;
• Perform typing duties, related collating and photocopying duties as needed,
• Clerical assistance for various projects, when needed
• Update and maintain personnel files.
• Gather and submit incoming and outgoing mail/correspondences in a timely manner and maintain mail log.
• Making travel arrangements, such as booking flights, cars, and making hotel reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• Will need to learn Moonwalk for scheduling of patients and NYS NYWIC for providing WIC coverage
• Other duties as assigned.

Qualification Requirements: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. To be successful as an administrative assistant, candidates should be professional, polite, and attentive while also being accurate. They should always be prepared and responsive, willing to meet each challenge directly.

Education And/Or Experiience:

• High School Diploma with three years’ experience in Administrative Assistant setting.
• Associates Degree in related field preferred.
• Computer literate in Word and Excel
• Mohawk Language an asset

Other Skills And Responsibilities:

• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Excellent organizational skills
• A compassionate, inspiring individual, who embraces high standards, effectively leads change and who strives for continuous improvement.

The successful candidate must pass a test for illegal substances prior to employment being confirmed. I have reviewed this Job Description with my immediate Supervisor and I understand the contents of it.

Applicants must submit letter of interest, resume, and supporting documents (certificates, degrees, licenses). Applicants that are eligible for native preference must include Tribal Identification Card, Status Card or letter to be eligible for Native Preference. All submissions can be emailed to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as a PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

All positions require the successful candidate to pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes. Depending on the position there maybe multiple background checks.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used for Emergency Hire individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

EMPLOYEE COVID VACCINATION POLICY

The Saint Regis Mohawk Tribe has adopted a “Vaccination Policy” that requires all Health Service employees to be “Fully Vaccinated” against the Coronavirus. Applicants are not required to disclose their vaccination status at the time of application; however, they must do so upon becoming the successful candidate. The successful applicant must submit their proof of vaccination status or they may submit a Medical Exemption form upon being notified that they are the successful candidate. At that point, the policy will apply to them as though they were already employed.