Housing Inspector/Administrative Assistant (Summer Student), Housing Unit

About the Role:

OPEN UNTIL FILLED


SALARY: Based on Tewatohnhi’saktha KSSEP rates – Level C CEGEP OR Level D University - $17.25/hr

Hours of Operation: 9:00 a.m. to 3:00 p.m.


Hours per week: 30 hours per week

Reports To: Client Experience Manager


Purpose:
Under the supervision of the Client Experience Manager, is responsible for providing administrative support to Housing operations. To perform a range of tasks and functions in a timely, efficient, and professional manner, supporting the Housing Unit. Assists the Housing Program Inspector when conducting inspections and other Housing initiatives.


Roles & Responsibilities:
Provides general administrative support to the Housing Unit operations, ensuring effective client service Assists the Housing Program Inspector for the following:
• Inspections, assessments, and recommendations.
• Inspection reports identifying areas of responsibility to undertake corrective measures, recommend solutions and deadlines for completion of work.
• Maintain records of all activities and contacts to ensure timely and completed required reports are submitted.
• Develop and/or enhance existing preventative housing maintenance information packages.
• Ability to operate a cell phone camera and download pictures into computer files.
• Ability to use tact, discretion, and courtesy when dealing with contractors and clients.

Assists the Housing Unit General Administrative Assistant for the following: 

• Letters/Mail
• Filing/Shredding
• Scheduling appointments
• Coordinating events

The statements herein reflect general details to describe the principal functions for this job and should not be considered an all-inclusive listing of work requirements. Individuals may perform other duties or be assigned projects associated with these responsibilities as directed by their immediate supervisor.

Decision-Making Authority:
• Determines client service delivery methods.
• Decides on the appropriate approach for administrative requirements.
• Determines the immediacy and importance of information.
• Determines problem-solving techniques to best approach sensitive situations.
• Determines the most practical coordination of various conferences, workshops, and meetings.

Accountability:
• To perform administrative duties accurately and efficiently.
• To receive and direct calls/clients in a cordial manner.
• To maintain user-friendly and accurate files.
• Ensures contracts are prepared for signing as needed.
• To provide accurate information.
• To respond to customer or client-related requests in a timely manner.
• Ensures files are complete and accurate for review and decision-making.
• Ensures the Housing Unit is serviced effectively.
• Ensuring the continuous improvement of the organization.
• Conducting business with internal and external clients in a tactful, discreet and courteous manner.
• Maintaining confidentiality.
• Adhering to the MCK Administration Manual-Personnel Policy and Kanien’kéha Language Initiatives.

Education & Experience:
• University or College
OR
• 2024 KSSEP student enrolled in a post-secondary program.

Knowledge, Skills, Abilities, and Other Attributes:
• Knowledge of Human Resources management theories, strategies, techniques, and their applications.
• General knowledge of office equipment, systems, and processes.
• Experience with minute-taking.
• Ability to work under pressure and stress.
• Strong oral and written communication.
• Effective communication skills with individuals at all levels of the organization.
• Basic research skills.
• Strong computer skills, including database management, word processing, creating spreadsheets, e-mail, and the Internet.
• Excellent typing skills, including proper spelling and grammar.
• Attention to detail in all areas of work.
• Strong problem identification and problem resolution skills.
• Strong organizational and time management skills.
• Able to work efficiently as a part of a team as well as independently.
• To maintain confidentiality.
• Ability to communicate in the Kanien’kéha and French languages is an asset.
• The willingness to learn the Kanien’kéha language is required.


Requirements: ALL REQUIRED DOCUMENTS MUST BE SUBMITTED BEFORE THE DEADLINE FOR YOUR APPLICATION TO BE CONSIDERED.

  • Applicant Checklist
  • Letter of intent
  • Resume
  • Registered at Tewatohni’saktha (KSSEP)


APPLICATION:
Please address your application to Dawn Stacey, Manager of Recruitment & Staffing.
Forward your complete application via e-mail to: Applications@mck.ca

  • Please ensure applications are submitted complete, as requested. Incomplete
    applications may not be considered.
  • Only candidates selected for an interview will be contacted.

Apply Now

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Saint Regis Mohawk Tribe