Administrative Assistant (Health Services)

Job Code: 43-6014 Salary Range: $15.02 - $26.48

Status: Full-time, Permanent, Non-Exempt Location: Health Services

Department: Health Services Administration Reports to: Assistant Health Director

SUMMARY: The Health Service Administrative Assistant will assist the Assistant Director in the coordination of clerical duties, coordinating communications, assisting in the organization of all files and charts, maintaining and ordering of all supplies and working with other division programs.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

• Apply good knowledge of office routines and procedures, as well as the knowledge of the organization and programs directed by the supervisor.
• Will assist the Assistant Health Director with meeting, projects and reports
• Receive visitors to the office, helps if Administration is not available.
• Compose and prepare correspondence, draft replies to routine correspondence.
• Gather documentation from internal departments for personnel files and PAF’s,
• Compile RFP, Contracts and Amendments for submission in Adobe Sign;
• Perform typing duties, related collating and photocopying duties as needed,
• Clerical assistance for various projects, when needed
• Update and maintain personnel files.
• Gather and submit incoming and outgoing mail/correspondences in a timely manner and maintain mail log.
• Making travel arrangements, such as booking flights, cars, and making hotel reservations.
• Screening phone calls and routing callers to the appropriate party.
• Using computers to generate reports, transcribe minutes from meetings, create presentations, and conduct research.
• Work with the Office Manager to provide onboarding to new employees and conduct employee orientations
• Greet and assist visitors.
• Maintain polite and professional communication via phone, e-mail, and mail.
• Take meeting notes and transcribe into presentable reports
• Will need to learn Moonwalk for scheduling of patients for coverage at the Diabetes Center for Excellence on occasion
• Will gather intake data such as ID, income and residential documentation for WIC appointments on occasion
• Other duties as assigned.

SUPERVISORY RESPONSIBILITIES: There are no supervisory responsibilities.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIIENCE: High School Diploma and 2 years of direct administrative and/or administrative assistant experience. Associates Degree or Certificate as an Office Manager and 2 Years of direct administrative and/or administrative assistant experience preferred. Excellent computer skills in Microsoft applications and Adobe. Mohawk Language an asset

OTHER SKILLS and RESPONSIBILITIES:

• Communication skills, professional
• Excellent computer skills, especially typing.
• Attention to detail.
• Desire to be proactive and create a positive experience for others.
• Excellent organizational skills

The successful candidate must pass a criminal background & test for illegal substances prior to employment being confirmed.

Applicants must submit letter of interest, resume, and supporting documents (certificates, degrees, licenses). Applicants that are eligible for native preference must include Tribal Identification Card, Status Card or letter to be eligible for Native Preference. All submissions can be emailed to human.resources@srmt-nsn.gov or by mail to Human Resources, Saint Regis Mohawk Tribe, 71 Margaret Terrance Memorial Way, Akwesasne, NY 13655. Due to our network security, we are unable to open hyperlinks. Applicants will need to attach their documents as a PDF or WORD files if emailing. Applicants must clearly outline that they meet the qualification requirements on their resume.

NATIVE PREFERENCE POLICY

The Saint Regis Mohawk Tribe strives to be an equal opportunity employer dedicated to the policy of nondiscrimination based on race, sex, marital status, sexual orientation, religion, national origin, age, physical disability, veteran status or any other non-job-related factor. Among qualified applicants, the SRMT will give preference to the qualified native applicant.

DRUG TESTING POLICY

All positions require the successful candidate to pass a drug test for illegal substances prior to employment being confirmed.

BACKGROUND CHECK

Some positions require candidate(s) to successfully pass a criminal background check prior to beginning employment, used solely for employment related purposes. Depending on the position there maybe multiple background checks.

ELIGIBILITY LIST

A list of qualified candidates is created from interviews that may be used for Emergency Hire individuals to similar positions within the Saint Regis Mohawk Tribe for a period of six months.

INTERVIEW

Testing in the applicable skills may be required as part of the interview process.

EMPLOYEE COVID VACCINATION POLICY

Effective July 3, 2023, the Saint Regis Mohawk Tribe no longer requires the COVID-19 Vaccination for any positions within the organization, to include Health Services.