Emergency Hire - Administrative Assistant

EMPLOYER: Saint Regis Mohawk Tribe

DEPARTMENT: Compliance

TERM: up to 3 months

WAGE: $16.10 - $23.00

SUMMARY: Perform routine administrative functions to support operations including; answering and forwarding calls, various requisition, organizing and maintaining paper and electronic files, and providing information or products to the public.

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following:

Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.

Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.

Create, maintain, and enter information into file server, spreadsheets and databases.

Maintain records management database systems, including filing systems, inventory.

Use computers for various applications, such as database management or word Processing.

Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.

File invoices and statements to appropriate folders or program.

Administrative support to the Director, and other program staff. 

Prepare inter-office mail.

SUPERVISORY RESPONSIBILITIES: There are no supervisor requirements for this position.

QUALIFICATION REQUIREMENTS: To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Due to the sensitive nature of information and personnel files maintained within the office, must maintain strict confidentiality at all times.

EDUCATION AND/OR EXPERIENCE: Associates degree with 2 years' experience in an administrative setting or High School Diploma and four years' experience in administrative setting.

Strong financial background is an asset.

Proficiency with Access and Excel software. 

Able to work independently, strong interpersonal and communication skills, tactful empathetic communication style.

Clerical - Knowledge of administrative and clerical procedures and systems such as word processing, managing files and records, stenography and transcription, designing forms, and other office procedures and terminology.

Customer and Personal Service - Knowledge of principles and processes for providing customer and personal services. This includes customer needs assessment, meeting quality standards for services, and evaluation of customer satisfaction.

Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, human resources modeling, leadership technique, production methods, and coordination of people and resources.

OTHER SKILLS AND ABILITIES: Solid writing and communications skills, strong organizational and interpersonal skills. Must have excellent computer skills including word, excel, and access, experience with varying databases is beneficial.

REASONING ABILITY: Ability to solve practical problems and deal with a variety of situations. Ability to interpret a variety of instructions in written, oral, diagram, or schedule form

The successful candidate must pass a test for illegal substances prior to employment being confirmed.

Need help applying? Employment & Training Services offers assistance with:
Resumes and Cover Letters
Job Applications
Interview Preparation
And more!
📧 Email: education@srmt-nsn.gov
📞 518-358-9721
📍 Location: Ionkwakiohkwaro:ron Tribal Admin Building, Margaret Terrance Memorial Way